Policies of AsCA 2019 Singapore
The Programme and the Local Organising Committees recognize that some sections of the scientific community are often under-represented in conference programmes. This will have some negative impact in the long-term to the scientific development and purpose of the AsCA conferences. Our policies were developed to ensure quality and equality based on guidelines developed for AsCA 2019.
Speaker Invitation Policy
Invitations for the Plenary Lecturers, Keynote speakers and invited symposia speakers will be made to high quality researchers that represent the broad diversity of our community. We aim to achieve a balance across geography, gender and experience. Owing to limited number of invited plenary, keynote and microsymposia presentations, invited speakers at AsCA 2019 will not include invited speakers at the previous three AsCA meetings. Speakers selected from abstracts at the previous meetings may be invited to speak at AsCA 2019. Invited speakers at the previous meetings may be selected for current presentations from abstracts at AsCA 2019. Rising Star Symposium Speakers will be selected by a specific committee.
Two Chairs will be chosen by the Programme Committee to organise each of the conference microsymposia. The same conditions of balance across geography, gender and experience should apply to Chairs as for conference speakers. In choosing speakers to invite for their microsymposia, the Chairs should generally avoid choosing speakers from the same laboratory, same group or same institution. Chairs cannot normally give presentations in the same microsymposium they are chairing, although they may be speakers in other parts of the conference.
Our Plenary Speakers are supported by very limited funding with the waiver of registration fees and conference dinner. Whereas we offer very limited or no funding for our Keynote Speakers. However, no funding is provided to invited or abstract-selected symposia speakers. This funding policy means that we can keep the registration fee as low as possible for all attendees, to help ensure a successful conference. The funding support and full/partial registration waivers to students to attend AsCA 2019 is tied to travel grants provided by IUCr and other funding agencies, but this is not tied to speaking invitations. We are also seeking sponsorship of poster prizes and Rising Star awards.
Our Statement of Gender Balance
We want to ensure gender balance and promote the involvement of women in crystallography at all stages of their career. We have determined to have gender balance in our International Programme Committee, Chairs/Co-chairs of various scientific sessions, plenary, keynote, and invited speakers. We will also try to attract young women crystallographers to attend the AsCA 2019 by providing invitations.
We welcome feedback on this policy and how it might be improved for future conferences to better ensure quality and diversity firstname.lastname@example.org.